All reimbursements are paid out under an accountable plan. There are three requirements for us to reimburse any money to employees or associates of Northern California Conference.

1. Your expenses must have a business connection – that is, you must have paid or incurred deductible expenses while performing services as an employee of your employer.
2. You must adequately account to your employer for theses expenses within a reasonable period of time.
3. You must return any excess reimbursement or allowance within a reasonable period of time.

IRS Source

For detailed information on our payroll schedule, refer to our Payroll Calendar.

All time cards should be approved by Monday of the new pay period before 9:00 a.m. ADP locks for payroll processing at noon on Monday; no edits can be made after this time.

Payroll/Allowance Forms Here

Please ensure supervisor-approved and signed paper timesheets (link to the timesheet) are submitted to payroll@nccsda.com before Monday at 9:00 a.m. However, it is essential that all NCC employees now use ADP to track their hours.

We use a Standard Meal Allowance method as an alternative to the actual cost method. This method provides a set amount for daily meals and incidental expenses (M&IE). Even when using the standard meal allowance, it is necessary to maintain records of the time, place, and business purpose of your travel.

• Per Diem payments are taxable income unless there was an overnight stay on either side of the day you claim per diem. Spouse per diem is always taxable, even with an overnight stay.
• Employee Per Diem Rates: $60 Full Day / $30 Half Day
• Employee Mileage Reimbursement Rates: $0.67/mile – Effective January 1, 2024
• Volunteer Mileage Reimbursement Rates: $0.14/mile – Effective January 1, 2024

Pastor’s Salaries 25%
Employment costs are the single largest expense in the Northern California Conference.

Education 17%
As the longest evangelistic campaign for the Adventist church, tithe specifically supports the spiritual mission of our schools. Northern California Adventist education operates thirty-five K-12 schools, a boarding school-Rio Lindo Academy, administrative expenses and educator salaries in the Education department, and higher education subsidies.

GC and NAD 15%
The General Conference (GC) facilitates the mission of the Adventist Church around the world. The North American Division (NAD) helps coordinate policy, curriculum, evangelism and employment practices across the United States and Canada. It is also instrumental in training the next generation of pastors.

DEFINED BENEFIT RETIREMENT 11%
In 2000, the NAD transitioned employees from a defined benefit (pension) retirement plan to a defined-contribution retirement plan (403 (b)). This budget item continues to fund the retirement of church employees who were working before that change.

GENERAL SUPPORT 11%
Administration, Communication, Human Resources, Treasury, Trust Services, and Risk Management departments provide vital services and support to our churches and schools.

PACIFIC UNION CONFERENCE 9%
The Pacific Union Conference serves the five states of California, Hawaii, Nevada, Arizona and Utah. It especially focuses on services that can be shared across the entire region and supports La Sierra University and Pacific Union College.

OPERATING RESERVRES 8%
According to GC policy a conference should operate with a certain amount of reserves. An operating reserve is an unrestricted fund balance set aside to stabilize a nonprofit’s finances by providing a cushion against unexpected events, losses of income, and large unbudgeted expenses.

CHURCH MINISTRIES 3%
The missional work of the following departments is supported in part by this allocation: Ministerial, Youth, African American, Hispanic, Asian Pacific, and Redwood camp meeting.

SMALL CONFERENCES 1%
Smaller conferences often lack financial resources to provide the needed ministry support in their territory. Through this allocation, Northern California directly supports ministry in smaller conferences.

• Adventist.org
• General Conference of Seventh-day Adventists
• North American Division of Seventh-day Adventists
• Pacific Union Conference
• Adventist Risk
• Health Care Assistance Plan (HCAP)
• Kaiser Permanente

The Treasury Department is dedicated to exemplary stewardship of the financial resources entrusted to us, ensuring that our employees are reimbursed fairly and timely, safeguarding their well-being. Our responsibilities encompass the strategic planning and management of the Northern California Conference of SDA’s resources. Asset management within the conference includes the careful receiving and distribution of funds in alignment with internal guidelines, the policies of the North American Division and the General Conference of Seventh-day Adventists, and the legal requirements of the State of California and the United States of America.

Additional Contact Emails:

Treasury Email
Treasury@nccsda.com

Payroll Email
Payroll@nccsda.com