All reimbursements are paid out under an accountable plan. There are three requirements for us to reimburse any money to employees or associates of Northern California Conference.

1. Your expenses must have a business connection – that is, you must have paid or incurred deductible expenses while performing services as an employee of your employer.
2. You must adequately account to your employer for theses expenses within a reasonable period of time.
3. You must return any excess reimbursement or allowance within a reasonable period of time.

IRS Source

For detailed information on our payroll schedule, refer to our Payroll Calendar.

All time cards should be approved by Monday of the new pay period before 9:00 a.m. ADP locks for payroll processing at noon on Monday; no edits can be made after this time.

Payroll/Allowance Forms Here

Please ensure supervisor-approved and signed paper timesheets (link to the timesheet) are submitted to payroll@nccsda.com before Monday at 9:00 a.m. However, it is essential that all NCC employees now use ADP to track their hours.

We use a Standard Meal Allowance method as an alternative to the actual cost method. This method provides a set amount for daily meals and incidental expenses (M&IE). Even when using the standard meal allowance, it is necessary to maintain records of the time, place, and business purpose of your travel.

• Per Diem payments are taxable income unless there was an overnight stay on either side of the day you claim per diem. Spouse per diem is always taxable, even with an overnight stay.
• Employee Per Diem Rates: $60 Full Day / $30 Half Day
• Employee Mileage Reimbursement Rates: $0.67/mile – Effective January 1, 2024
• Volunteer Mileage Reimbursement Rates: $0.14/mile – Effective January 1, 2024